WHAT VOLUNTEERS NEED TO KNOW

  1. Study the SAIBA template working papers and Guide for Accounting Officers
  2. National capacity building events are organised by the DSD. These events are hosted over a three day period. The third day is allocated to accounting officers to assist NPOs with getting compliant.
  3. The DSD informs NPOs prior to the event that accountants will be available to help them. They are also supposed to bring their required accounting information,
  4. Accounting officers need to make sure that they meet with the authorised representative of the NPO and that a resolution has been passed authorising the signing of the engagement letter. Refer to template working papers.
  5. SAIBA has prepared minimum template working papers to guide the accounting officer and the NPO with their engagement. Engagements should not take longer than 4 hours. Volunteer services to the value of R10 000 or more may be allocated to NPO clients in total.
  6. The SAIBA template working papers and NPO Guide for Accounting Officers are available in this page.
  7. The authorized representative of the NPO should provide details of the management, organisation, operating and accounting details of the NPO.
  8. This information may be used to prepare the:
    1. Financial statements,
    2. Narrative report and
    3. Accounting officer report in terms of the NPO Act.
  9. This information is drafted based on the assumption that the NPO is a basic/start up NPO with little or no accounting transactions, revenue, expenses, assets and liabilities.
  10. If the NPO is described by management as of medium size, complex or subject to donor restrictions then a separate and more in-depth engagement should be considered by the accountant.
  11. Such complex engagement would require a different set of accounting standards and confirmations that is presented in the template working paper.
  12. The purpose of the template working paper is to guide accountants in helping basic/start up NPO get compliant with the NPO Act.
  13. A brief and straight forward engagement is foreseen.
  14. The accountant is not expected to provide volunteer services to facilitate complex issues.
  15. Volunteer services are meant for the basic and start-up type of NPO.
  16. On the basis of information that the NPO provides accounting officers may assist with the preparation and presentation of the following:
    1. Financial statements
    2. Narrative reports
    3. Issue the following reports:
      1. Compilation report(s) in terms of ISRS 4410
      2. Accounting officer engagement as required by section 17(2) and 18(4) of the NPO Act
      3. Compile a written report to the DSD Directorate in terms of the NPO Act and state whether the:
        1. Financial statements of the organisation are consistent with its accounting records
        2. Accounting policies of the organisation are appropriate and have been appropriately applied in the preparation of the financial statements
        3. NPO has complied with the provisions of the NPO Act and of its constitution, which relate to financial matters.

Working Papers & Guides

  1. Download the Comprehensive guide
  2. Download the Engagement letter